Top 4 Challenges Project Managers Frequently Face
Tuesday, April 18, 2017 | Time Tracking Software
Project management is critical to organizational success. Ninety-seven percent of businesses admit it. Not investing in methodologies—such as kaizen or SCRUM—can hamper growth. But processes are not some panacea. It has been proven time and again that overemphasis on procedures leads to passive compliance. Outcomes are relegated aside as everyone becomes more concerned over the correct way to complete their job. And that brings us to the first challenge faced by project managers.
Balancing Technology with People
Arguably the biggest challenge faced by project managers is adhering to a technological framework without alienating the team members. In a typical project management approach, every task is described in detail and rules are created to dictate behavior. It looks good… only on paper.
An analysis of 1,471 IT projects, published in a Harvard Business Review study in 2011, found that one in six projects experience a cost overrun of 200 percent on an average. A year later, a report in the Gallup Business Journal discovered that either the budget has to be stretched or deadlines pushed forward in 27 percent of projects. Such deviations from the original plan are costly; costing the U.S. IT industry $50 billion to $150 billion in losses each year. Project managers should take a note that the traditional approach is not working.
Forcing employees to adapt to latest technology makes it more likely that the project will fail. A more successful strategy can be to ease transition and convince team members to come on board one step at a time, like Mom’s Donuts did.
Mom’s Donuts (name changed) is a small town restaurant in Texas. They employ 35 people and half of whom are over 40. When Mom’s Donuts subscribed to Talygen in the middle of 2016, they faced an unforeseen challenge: The employees were simply reluctant to bill their time because it was inconvenient.
Time Sheets in Action
Catherine, the owner, showed remarkable patience. Instead of forcing everyone to start using Time Tracker from day one, she filled their Time Sheets. That really broke the ice! Within five months, tracking time on Talygen had become second nature for cooks, the delivery boys and girls, and waiters. Increases in efficiency were significant, helping Mom’ Donuts to up their profits nearly 30 percent.
Decentralisation
Catherine’s strategy worked because of her employees’ proximity to her. Many project managers do not have this luxury today. Approximately 3.7 million people—representing 2.8 percent of workforce—work from home at least half the time. To ensure that they are as productive as your in-house team... now that's the challenge!
At times, too lax an approach to work can leave your team idle and frustrated. At the other extreme, an excessively rigid style can leave teams overwhelmed and demotivated. Project managers need to strike a balance between people and technology.
Transparent Project Management
Software can help project managers (PMs) envision the big picture while still allowing them to see that every team member contributes to the project. Take Talygen, for instance. It allows PMs to assign tasks to remote employees, monitor their time on each job, set deadlines, and extract data they need to provide time and cost estimates. It is as efficient as managing an in-house team.
The Apollo program was a remarkable feat of technical innovation as well as project management. An agency with an experience of just one 15-minute suborbital flight managed to put a man on the Moon in less than 10 years. How did it do it?
NASA’s Managing the Moon Programme: Lessons Learned from Project Apollo is an enlightening read for PMs. One of the lessons to take home from the 57-page document is that they put an enormous emphasis on communication.
Communication, or its lack thereof, is often cited as the main reason for project failure. The Apollo program was not an exception. “One of the biggest challenges that we had was one of communication and coordination,” remembers Owen Morris, Chief Engineer & Manager of the Lunar Module. NASA’s solution was to identify five central priorities and drill them into every single level of the organization. It worked for them.
Secure Communication
Most businesses don’t have the resources NASA had at its command during the height of the Apollo program. They need more leaner and more efficient ways to communicate. Talygen provides three: Message Boards, Chat, and Knowledge Base. Used well, these tools can keep teams consisting of thousands of people organised.
Lack of Stakeholder Engagement
The parties involved in a project can increase chances of achieving better results if they cooperate. Instead of considering the stakeholders their rivals, project managers should strive to increase support and minimise resistance from them. Such an approach has several benefits.
During the planning stage, stakeholder participation can make sure the plans are a reflection of the real needs and priorities. In later stages, engagement contributes to the development of an environment of trust, promotes transparency, and increases the feeling of ownership on the part of stakeholders. All these factors increase the likelihood of project completing on time and in budget.
Talygen provides several ways to engage stakeholders, the most important being Client Login. PMs can allow their customers to log in and monitor progress, milestones, and other crucial metrics. This feature increases transparency and provides your team members another incentive to complete tasks on time.
Takeaway
Managing people in a fast-changing technological, especially when they are working remotely, is a challenge increasingly faced by project managers. They need a suitable way to communicate with their team members and stakeholders to make sure the projects are delivered on time and in budget.
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Monitoring Your Remote Employees - 4 Steps to Make it Easier
Tuesday, May 04, 2021 Apr
The Complete Guide: Is Remote Team Monitoring Software Beneficial?
Tuesday, April 27, 2021
Remote Team Monitoring Solution: Top Time Management Tips for Better Productivity in 2021
Monday, April 19, 2021
Remote Team Monitoring Solution: Top 4 Myths vs Facts About Remote Team Working
Friday, April 16, 2021
Why Remote Team Monitoring Tools Are Significantly Important?
Monday, April 12, 2021
Remote Work Monitoring Software- How It Creates Healthy Work Environment?
Friday, April 09, 2021 Mar
How Remote Work Monitoring Software Can Improve Your Business Productivity in 2021
Friday, March 26, 2021
Top 4 Reasons Why Remote Work Monitoring is Important in 2021
Friday, March 19, 2021
5 Tips to Get the Most Out of Your Remote Employees
Friday, March 12, 2021
Overview of Remote Team Monitoring Software
Friday, March 05, 2021 Feb
3 Trends Shaping the Future of Asset Management
Friday, February 26, 2021
4 Must-Have Features in Your Next Employee Time Tracking Software
Monday, February 08, 2021
Recruitment Screening Tool with Applicant Tracking System
Friday, February 05, 2021
Key Considerations to Buy Online Expense Tracker App
Tuesday, February 02, 2021 Jan
2020
Dec
Nov
Learn How CRM Software Empowers Business-Customer Relations
Monday, November 23, 2020
Stay Abreast of Evolving Project Management Trends 2020
Friday, November 20, 2020
Resource Planning Charts: Everything You Need to Know for Perfect Resource Management
Friday, November 06, 2020
Top 5 Must Have Features in Issue Tracking Software
Friday, November 06, 2020 Oct
Appointment Management System: Top 5 Benefits for Small Businesses
Friday, October 30, 2020
Unified Communication Software: The Complete Guide
Tuesday, October 27, 2020
Asset Management: 5 Key Stages of Asset Lifecycle Management
Thursday, October 22, 2020
Discover the Misconceptions About Automated Auditing & Approval System
Tuesday, October 20, 2020
Online Shared Storage: The Benefits of Cloud Storage in 2020
Thursday, October 15, 2020
Must-Have Benefits of Event Tech Solutions
Tuesday, October 13, 2020
Field Service Management Software: Increase Productivity of Your Field Service Employees
Thursday, October 08, 2020
5 major Challenges of Performance Review & Appraisals in Organizations
Tuesday, October 06, 2020
Recruitment in the Digital Age: 3 Modern Trends Recruiters Should Know
Thursday, October 01, 2020 Sep
Must-Have Features in Online Expense Tracking App
Tuesday, September 29, 2020
Online Time Tracker: Top 3 Online Time Tracking FAQ’s Answered
Friday, September 25, 2020
Reasons Why Businesses Opt Employee Management Software
Wednesday, September 23, 2020
Resource Scheduling Solutions and Planning: Worth the Efforts?
Thursday, September 17, 2020
5 Reasons to Invest in Online Invoicing Software
Tuesday, September 15, 2020
Automatic Screenshot Tracker: The New Normal Post COVID-19
Thursday, September 10, 2020
What is Customer Relationship Management? The Ultimate Guide
Tuesday, September 08, 2020
Project Management System: 5 Major Phases of Project Management
Thursday, September 03, 2020
Expense Approval: Top 4 Benefits of Expense Approval Software for Small Businesses
Thursday, September 03, 2020
Know All About Gantt Chart Software and Benefit Your Business
Tuesday, September 01, 2020 Aug
Cloud Based Storage: How Much Space Do You Need?
Monday, August 31, 2020
Benefits of Using Event Management Software for Virtual Events
Monday, August 31, 2020
Issue Tracking Software - 4 Must Have Features 2023
Thursday, August 27, 2020
Manual vs Automated Appointment Scheduling System
Tuesday, August 25, 2020
Remote Employee Management: The Do’s and Don’ts in 2020
Monday, August 24, 2020
Real Time Client Communication: 4 Effective Strategies
Friday, August 21, 2020
Top 5 Modern Methods Used for Asset Tracking
Tuesday, August 18, 2020
Field Service Management: Top 3 Future-Proof FSM Software
Wednesday, August 05, 2020
Online Time Tracking For Remote Working Post COVID-19
Tuesday, August 04, 2020 Jul
5 Good Reasons to Implement Performance Review Software
Friday, July 31, 2020
8 Things to Consider When Choosing an Online Recruitment Software
Friday, July 31, 2020
Expense Tracking App: Top 4 Expense Tracking Apps for Entrepreneurs
Monday, July 27, 2020
Online Time Tracker: 8 Instant Benefits for Businesses
Tuesday, July 21, 2020
Resource Scheduling Solution: 3 Most Common Resource Scheduling Mistakes
Thursday, July 16, 2020
8 Tips To Enhance Employees Productivity
Wednesday, July 15, 2020
3 Unique Benefits of Advanced Screenshot Tool for Small Businesses
Thursday, July 09, 2020
5 Best Billing & Invoicing Tools for Startups
Tuesday, July 07, 2020 Jun
Customer Relationship Management Software: 4 Reasons Your Company Needs a CRM
Tuesday, June 30, 2020
Top Five Project Management Problems Derailing Progress
Sunday, June 28, 2020 May
Avoid these Top 4 Mistakes While Choosing an Employee Monitoring Software
Friday, May 15, 2020
Employee Monitoring Software – Some Key Features
Wednesday, May 13, 2020
Top 6 Ways to Boost Remote Team’s Performance with an Employee Monitoring Software
Thursday, May 07, 2020 Apr
Mar
2019
Oct
Does A Company Need An Effective Performance Management System?
Tuesday, October 15, 2019
Advanced Time Tracking Software for Increased Productivity
Tuesday, October 15, 2019
Explore Wonderful Benefits With Advanced Talygen Application
Monday, October 07, 2019
Does A Company Need An Effective Performance Management System?
Monday, October 07, 2019 Sep
Know The Most Effective Way To Manage Business Projects Successfully
Friday, September 27, 2019
An Ultimate Guide To Project Invoicing Software
Monday, September 16, 2019 Aug
Smart Tips To Get More Productivity With Your Project Management
Tuesday, August 27, 2019
A Closer Look At Project Management Tracker
Monday, August 19, 2019 Jun
Create Systematic Arrangement with Personalized Project Management Dashboard
Tuesday, June 18, 2019
What Features Make Time Tracking Tool More Effective
Monday, June 10, 2019 May
Best Way To Enhance Project Productivity Beyond Expectations
Friday, May 31, 2019
Enhance Business Productivity With Advanced Project Management Dashboard
Friday, May 24, 2019
Choose Efficient Online Performance Management Software
Tuesday, May 21, 2019
A Quintessential Guide To Project Invoicing Software
Tuesday, May 14, 2019 Apr
Strategic Reporting Software To Improve Business Productivity
Monday, April 29, 2019
Benefits of Effective Project Management Software
Sunday, April 14, 2019 Mar
Feb
Improve Business Productivity with Talygen’s recruitment Software
Thursday, February 28, 2019
New Features and Key Updates of Talygen’s Customer Relationship System
Monday, February 18, 2019 Jan
Client Portal System: Time And Expense Approval By Clients For Smooth Evaluation
Tuesday, January 22, 2019
Talygen’s Message Board Module: The Best Real Time Client Communication Platform For Businesses
Wednesday, January 16, 2019
Talygen’s Resource Scheduling Solution: The Best Tool to Manage Your Resources
Friday, January 04, 2019 2018
Dec
5 Reasons Why You Need An Expense Tracking Application for Your Business Organization
Wednesday, December 26, 2018
How To Improve Your Sales By Applying CRM Automation
Monday, December 17, 2018 Nov
Talygen’s Project Management Tool: A Tested and Proven Web based Project Management System
Thursday, November 29, 2018
5 Reasons Why Organizations Need Talygen’s Knowledge Base System
Thursday, November 15, 2018
How Can Good Leadership Enhance Employee Time Management
Thursday, November 15, 2018 Oct
Talygen’s Unbeatable Project Request Feature for Long Term Relationship With Clients
Tuesday, October 30, 2018
Increase Your Transparency and Accountability with Clients Using Talygen’s Client Portal System
Wednesday, October 10, 2018 Sep
Aug
Jul
Jun
How to Manage Your Employees with Talygen’s Employee Management Software
Friday, June 29, 2018
5 Advantages of Using Talygen’s Job Portal Software
Monday, June 11, 2018 May
Apr
Talygen’s Time Tracker with Screenshots: An Indispensable Asset for Your Organization
Sunday, April 22, 2018
4 Essential Things You Should Consider Before Choosing A Time Tracking Software
Friday, April 13, 2018 Mar
Empower Your Business with Customer Relationship Management Software
Monday, March 26, 2018
Why Your Business Needs To Invest in a Project Management Software?
Sunday, March 18, 2018 Feb
2017
2016
2015
Oct
Sep
Aug
Why Do You Need the Talygen Time Tracker?
Tuesday, August 25, 2015
Five Features that Will Make Managers Love Talygen
Wednesday, August 12, 2015 Jul
Jun
May
Apr
Mar
2014
Dec
CES Series: Talygen to showcase the Future of Business at CES 2015
Tuesday, December 30, 2014
CES Series: 2014 was a blast, so will 2015 Be!
Thursday, December 25, 2014 Oct
Sep
Introduction to Talygen’s offline Time Tracking Application
Tuesday, September 30, 2014
Tips and ideas for successful project management
Wednesday, September 24, 2014
Smarten up your Project Management with Talygen
Tuesday, September 16, 2014
Why should businesses use an invoicing software?
Wednesday, September 10, 2014
Why Worker Productivity Matters and How to Improve it
Thursday, September 04, 2014 Aug
