5 Features of Resource Scheduling Software to Optimize IT Operations
Monday, February 13, 2023 | Resource Scheduling
Nearly every aspect of the modern workplace revolves around IT infrastructure. Many things we do now would be difficult without a robust IT foundation. An outstanding IT organization is responsible for keeping everything operating smoothly.
What can be done to maintain the effective operation of your IT team? Have you considered using resource scheduling software? If not, you should do so. There are many benefits that companies can gain from using resource scheduling software solutions like Talygen.
Let's discover the key characteristics that make resource scheduling solutions essential for an IT team or business.
5 Features of Resource Scheduling Software for IT Operations
The five aspects of resource scheduling software that can streamline and simplify IT operations are discussed below.
1. Multi-Dimensional View from Real-Time, Single-Screen Dashboard
No more shuffling through multiple screens, separate workflows, or different software systems. With resource scheduling software, you'll get a multi-dimensional view of resources via an interactive and customizable single-screen dashboard. This smart dashboard offers clear visibility into schedules; it also provides the facility to sort schedules by role, team, project type, location, or skills – all of which lead to faster decision-making.
In addition to using the dashboard for managing resources in real-time, the multitude of views also enables you to drill down into your details regarding finances, resource capacity, and utilization.
The single-screen dashboard widget can be customized as per your need. Project managers often juggle multiple projects for different clients. They might want to see how a shared resource is splitting time between two separate projects - is the resource being overutilized? What is available capacity? The dashboard can be customized to reflect these metrics in a single view.
Resource scheduling software solutions like Talygen also offer availability reports. These reports provide accurate insights into what resources are available across teams, locations, and skill sets. This information can be used to make decisions regarding hiring or planning projects.
2. Easy Integration with Legacy Systems
Talygen's resource scheduling software seamlessly integrates with various third-party software solutions. You can easily import sensitive data from HR, payroll, and other data sources through their configurable Open REST APIs. You can even select which data points to import and sync. It could be a resource skillset, timesheets, tasks, or any other critical reference point.
Talygen's resource scheduler can be configured as per your needs. It can be scaled up or customized to suit your business's needs.
3. Track Resource Productivity and Utilization
Simply allocating resources doesn't result in enhanced productivity. The resources have to be utilized for strategic and billable work. In IT organizations, many resources are placed on the bench for a long time, needing to be fully utilized. But mostly, tracking gets missed or is hard to consistently follow up on.
One of the key features of Talygen's resource scheduling software is that it provides a performance review that will allow you to ensure all resources are performing at their highest potential and not being over or underutilized (sitting on the bench). With Talygen's resource scheduler software, users can easily move bench strength to billable projects and tasks.
With resource utilization metrics, users can compare actual utilization reports against resource forecasts and make required changes.
4. Drag and Drop to Schedule Resources
In an IT organization, multiple projects are running, and a project manager often needs the flexibility to change resource allocation dynamically. Without resource scheduling software, several projects might often have to rely on coordination calls and email chains to make the required changes. Talygen includes a visual scheduler enabling IT resource allocation with a drag-and-drop interface.
The drag-and-drop feature streamlines smoother for a project manager to plan schedules, split tasks amongst the right team members, and easily alter any plans and reallocate resources. This makes for easy viewing, doesn't need any additional training, and is quick to deploy.
Having real-time updates on resource scheduling software ensures that everyone is on the same page and reduces missed deadlines or scheduled meetings. It also eliminates the hassle of spreadsheet reconciliation and double-booking errors. The drag-and-drop functionality includes custom fields. You can schedule based on skillsets or availability and add specific custom data fields like locations, hourly costs, or anything connected with the resources, tasks, or projects.
5. Resource Forecasting
Another key feature of Talygen is its resource forecasting functionality. Resource forecasting allows you to predict your future resource need based on previous data and assumed requirements. It would be the most profitable way to manage your resources.
Talygen allows you to map resource availability with the pipeline. Say your business has been tasked to develop an application. The app has been developed, but there need to be more testers, causing them to work overtime and, thus, overutilization of resources. This situation could be more satisfactory, especially if the goal is to complete projects on time and with high profitability.
Talygen provides a real-time and consolidated window into your team's capacity and workload, making forecasting models quicker and easier for managers.
Make your business Operations Smarter - Use Talygen's Resource Scheduling Software Talygen is an intuitive, cost-effective, and customizable resource scheduling software designed to cater to all-sized businesses in various industries, including healthcare, construction, or manufacturing.
Talygen also offers an online live demo and free trial. Since 2009, Talygen has been used as resource scheduling software in industry-wide businesses to plan and manage resources. We would love to offer the same support and guidance to you. To schedule an online live demo, visit www.talygen.com/requestdemo.
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Monday, December 17, 2018 Nov
Talygen’s Project Management Tool: A Tested and Proven Web based Project Management System
Thursday, November 29, 2018
5 Reasons Why Organizations Need Talygen’s Knowledge Base System
Thursday, November 15, 2018
How Can Good Leadership Enhance Employee Time Management
Thursday, November 15, 2018 Oct
Talygen’s Unbeatable Project Request Feature for Long Term Relationship With Clients
Tuesday, October 30, 2018
Increase Your Transparency and Accountability with Clients Using Talygen’s Client Portal System
Wednesday, October 10, 2018 Sep
Aug
Jul
Jun
How to Manage Your Employees with Talygen’s Employee Management Software
Friday, June 29, 2018
5 Advantages of Using Talygen’s Job Portal Software
Monday, June 11, 2018 May
Apr
Talygen’s Time Tracker with Screenshots: An Indispensable Asset for Your Organization
Sunday, April 22, 2018
4 Essential Things You Should Consider Before Choosing A Time Tracking Software
Friday, April 13, 2018 Mar
Empower Your Business with Customer Relationship Management Software
Monday, March 26, 2018
Why Your Business Needs To Invest in a Project Management Software?
Sunday, March 18, 2018 Feb
2017
2016
2015
Oct
Sep
Aug
Why Do You Need the Talygen Time Tracker?
Tuesday, August 25, 2015
Five Features that Will Make Managers Love Talygen
Wednesday, August 12, 2015 Jul
Jun
May
Apr
Mar
2014
Dec
CES Series: Talygen to showcase the Future of Business at CES 2015
Tuesday, December 30, 2014
CES Series: 2014 was a blast, so will 2015 Be!
Thursday, December 25, 2014 Oct
Sep
Introduction to Talygen’s offline Time Tracking Application
Tuesday, September 30, 2014
Tips and ideas for successful project management
Wednesday, September 24, 2014
Smarten up your Project Management with Talygen
Tuesday, September 16, 2014
Why should businesses use an invoicing software?
Wednesday, September 10, 2014
Why Worker Productivity Matters and How to Improve it
Thursday, September 04, 2014 Aug
