Maximizing Outsourcing Success: Strategies and Tools for Managers
Wednesday, February 28, 2024 | Remote Team Management Software
A lack of direct oversight can make project delivery challenging for managers who outsource work to remote contractors, freelancers, or offshore teams.
How can you ensure outsourced workers remain focused and productive and communicate issues without regular in-person contact or visibility?
Powerful remote employee monitoring tools offered by Talygen provide visibility, productivity features, and data-driven insights to master outsourced work.
However, first we need to understand:
The Challenges of Managing Outsourced Workers
Outsourced teams operate outside your organization without direct supervision. This creates some distinct management hurdles:
Communication Gaps
Communication issues can develop without frequent in-person meetings and interactions. For offshore outsourced teams, different languages, time zones, and cultural barriers compound this.
Minimal Observability
You cannot observe progress and processes directly when work is outsourced. This makes gauging productivity and efficiency challenging.
Building Trust
Developing strong relationships and trust is much more complicated with outsourced workers you rarely see face-to-face. Lack of confidence can negatively impact work.
Unknown Distractions
You have minimal visibility into what distractions like family, TV, and chores that remote outsourced workers face. This can derail productivity.
Worker Isolation
Outsourced workers may feel isolated without the social connections and collaboration of an in-office environment. This can decrease engagement.
How Talygen Helps You Manage Outsourcing
Talygen provides powerful capabilities with its remote employee monitoring tools tailored for managing outsourced workers:
Automated Random Screenshots
Random snapshots of contractor screens let you see work done in real time. This provides visibility into progress and status without micromanaging.
Time Tracking
By capturing time spent on tasks, projects, and communication, Talygen reveals insights into productivity patterns, efficiency, and capacity across outsourced teams.
Activity Monitoring
Talygen helps curb distractions and reinforce productivity among outsourced teams by detecting periods of inactivity. This keeps them focused.
Instant Notifications
Keep your team and vendors/contractors looped in via in-app messaging and notifications with Talygen communication features. This facilitates information flow.
Integrations
Talygen seamlessly integrates popular PM tools like Jira, Trello, and Asana to give comprehensive visibility across all outsourced work in one dashboard.
Customized Reporting
Robust reports tailored to your outsourcing needs give data-backed insights to spot issues, optimize workflows, and improve outsourced work.
Benefits of Using Talygen for Outsourced Teams
As an outsourced team management solution, Talygen’s remote employee monitoring tools offer compelling benefits:
Enhanced Communication
Per Talygen data, communication between in-house and outsourced teams improves by 28 percent on average, leading to better collaboration.
Boosted Productivity
Companies using Talygen for outsourced work see an average 17 percent productivity jump by reducing scattered focus and wasted time among contractors.
Objective Insights
Dashboards and reporting provide data-driven insights based on outsourced team patterns to inform better decisions around outsourcing.
Improved Work Quality
In a Talygen survey, 74 percent of managers reported increased work quality after adopting Talygen to monitor outsourced work through enhanced visibility.
Lower Costs
Talygen costs 23 percent less on average than traditional outsourced monitoring tools, based on Talygen ROI data, making it very cost-effective.
Higher Outsourcing Success
Companies using Talygen reported a 64 percent higher outsourcing success rate than those without a management tool.
Optimizing Management of Outsourced Teams
Lack of direct oversight makes outsourced work harder to manage. Solutions offered by Talygen’s remote employee monitoring tools give managers of remote outsourced workers the visibility, productivity features, metrics, and actionable data needed to drive results and ensure work stays on track.
Some tips to further optimize the management of outsourced teams include:
Set clear expectations upfront through a contract
This aligns both parties on responsibilities, deliverables, timelines, and communication protocols.
Maintain ongoing open communication
Set up daily check-ins via chat or calls to discuss blockers, priorities, and progress.
Build an effective reporting structure
Clearly define what metrics, reports, and updates you need from the outsourced team and when.
Provide timely feedback
Give regular feedback on work product and performance so outsourced teams can continuously improve.
Recognize great work
Motivate contractors by highlighting examples of good work and celebrating wins along the way.
Visit in person when possible
Occasional on-site trips help build stronger relationships and understanding with outsourced partners.
Managers can conquer outsourcing challenges by combining Talygen's powerful remote management capabilities with solid communication, reporting, and people practices. Your offshore, freelancer, or contractor workforce will be positioned to deliver maximum productivity, quality, and value. Leading global companies rely on Talygen’s remote employee monitoring tools to get the most from outsourced work.
About Talygen:
Talygen is a frontrunner in Cloud-based Business Automation Management. We aim to help businesses operate more effectively and generate higher profits by providing comprehensive solutions and services. With easy-to-use remote employee monitoring software, organizations can streamline their workflows by leveraging a unified suite of services available through a single cloud-based application.
Our platform empowers businesses to manage everything from project management to time tracking, invoicing, HR, and much more, all in one place.
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5 Reasons Why You Need An Expense Tracking Application for Your Business Organization
Wednesday, December 26, 2018
How To Improve Your Sales By Applying CRM Automation
Monday, December 17, 2018 Nov
Talygen’s Project Management Tool: A Tested and Proven Web based Project Management System
Thursday, November 29, 2018
5 Reasons Why Organizations Need Talygen’s Knowledge Base System
Thursday, November 15, 2018
How Can Good Leadership Enhance Employee Time Management
Thursday, November 15, 2018 Oct
Talygen’s Unbeatable Project Request Feature for Long Term Relationship With Clients
Tuesday, October 30, 2018
Increase Your Transparency and Accountability with Clients Using Talygen’s Client Portal System
Wednesday, October 10, 2018 Sep
Aug
Jul
Jun
How to Manage Your Employees with Talygen’s Employee Management Software
Friday, June 29, 2018
5 Advantages of Using Talygen’s Job Portal Software
Monday, June 11, 2018 May
Apr
Talygen’s Time Tracker with Screenshots: An Indispensable Asset for Your Organization
Sunday, April 22, 2018
4 Essential Things You Should Consider Before Choosing A Time Tracking Software
Friday, April 13, 2018 Mar
Empower Your Business with Customer Relationship Management Software
Monday, March 26, 2018
Why Your Business Needs To Invest in a Project Management Software?
Sunday, March 18, 2018 Feb
2017
2016
2015
Oct
Sep
Aug
Why Do You Need the Talygen Time Tracker?
Tuesday, August 25, 2015
Five Features that Will Make Managers Love Talygen
Wednesday, August 12, 2015 Jul
Jun
May
Apr
Mar
2014
Dec
CES Series: Talygen to showcase the Future of Business at CES 2015
Tuesday, December 30, 2014
CES Series: 2014 was a blast, so will 2015 Be!
Thursday, December 25, 2014 Oct
Sep
Introduction to Talygen’s offline Time Tracking Application
Tuesday, September 30, 2014
Tips and ideas for successful project management
Wednesday, September 24, 2014
Smarten up your Project Management with Talygen
Tuesday, September 16, 2014
Why should businesses use an invoicing software?
Wednesday, September 10, 2014
Why Worker Productivity Matters and How to Improve it
Thursday, September 04, 2014 Aug
