Managing Time, Energy, and Focus for Remote Employee Productivity
Thursday, February 22, 2024 | Remote Team Management Software
Effective time management is of the essence for the modern business manager or leader. With the increased workload, distractions, and remote workers, proper time management is crucial in keeping the employees focused, prioritizing, and modeling the right behaviors.
Research revealed poor time management can result in stress and negatively impact work-life balance. This calls for the appropriate use and implementation of strategies that remote team monitoring tools like Talygen offer.
Simply put, Talygen and its remote team monitoring tools can change how your teams work and achieve high performance at the workplace
This post will provide real solutions to time management to help leaders increase productivity, reduce stress, and strengthen team performance in the long run.
Start with Self-Management
As a leader, you set the tone for your department or organization. Before implementing organization-wide changes, look honestly at your time management skills. Identify areas where you may need to catch up. To track your productivity, you can take assistance from Talygen’s time tracking with screenshots. It will provide screenshots of your activities at random intervals, making it easy for you to follow your work habits.
According to the American Psychological Association, leaders' daily time management mistakes include a lack of priorities, procrastination, distractions, and poor planning.
For example, studies show that managers spend, on average, one-third of their time responding to interruptions like emails or impromptu visits. Here are a few things you can try:
- Use Talygen's time tracking with screenshots features to audit how you currently spend your time.
- Block off 30-60 minutes daily for planning in your calendar.
- Determine your three most important tasks daily and schedule time to concentrate on these in Talygen.
- Limit distractions by closing emails, silencing phone notifications, and letting your team know when you are heads down.
- Bring focus back to your work.
- Execute recurring tasks earlier to avoid procrastination piles.
- Delegate or remove activities of low importance.
- Set the example of effective time management for your team.
Set Overall Priorities
With your schedule streamlined, determine the most critical team goals and priorities for the week or month. These may include high-level objectives like launching a new product, improving customer satisfaction scores, or increasing sales by 10 percent.
Make sure individual employee priorities align to support these overarching goals. Schedule regular strategy meetings to define, communicate, and realign priorities as needed. Talygen’s shared calendars of the module appointment scheduling can provide transparency on priorities across the organization.
As a leader, reference back to key priorities frequently in team meetings, 1-on-1s, and communications to reinforce focus.
Create Schedules and Manage Meetings
With priorities set, work with employees to structure their schedules around accomplishing critical tasks in Talygen. Encourage blocking off 1-2-hour time blocks for focused work aligned with current objectives. Limit unnecessary meetings during these productive periods.
According to the meeting management company Lucid Meetings, ineffective meetings cost businesses approximately $399 billion annually in the United States.
As a leader, be vigilant in managing your own calendar and team meeting schedules. Set meeting agendas focused on critical priorities rather than open discussion. Evaluate regularly if a meeting is still the best use of time or if the topic could be covered asynchronously via email or chat. When meetings occur, use Talygen’s remote employee monitoring tools to start on time, stick to agenda topics, and end on schedule.
Establish Time Management Policies
Institute organization-wide policies and best practices to align time management approaches across the company. For example, you may set email policies like not expecting responses outside core hours or on weekends. Create contingency plans for when key team members are out. Define appropriate lead times for requests based on priorities.
For remote teams, be clear on communication norms like response times, visibility when online, core collaboration hours, and policies on focusing time. Discourage last-minute meetings and over-asking for input. Enable asynchronous work with shared documents and task boards in Talygen’s remote employee monitoring tools. Maintaining structure and alignment on time management will keep distributed teams productive.
Lead by Example
As a leader, your employees will follow your actions. If you institute significant policy changes but continue to work evenings and send weekend emails, mixed messages will be sent. Lead by example through your strong time management discipline.
Block focus time on your calendar and stick to it. Prepare diligently for meetings and finish on time. Practice avoiding non-essential meetings and trivial requests. Be honest if you are overwhelmed and need to reset priorities or deadlines. Your commitment will motivate others to mirror your practices and create a culture of productivity.
In today's complex work environment, focus is a scarce resource. Effective time management starts from the top, with leadership modeling desired behaviors. You can transform your organization's work by auditing your habits, setting clear priorities, managing schedules, and leading by example. Employees will replicate what you do.
The time spent focusing on priority tasks will far outweigh any inefficiencies. You will realize the performance gains your team can achieve with Talygen’s remote team monitoring tools supporting new time management disciplines.
There is no better time than the present to evolve your organization through time mastery.
About Talygen:
Choose Talygen for a reliable and robust business management automation solution. Our cloud-based SaaS suite, including remote employee monitoring tools, is perfect for businesses of all sizes.
Sign up today to streamline your operations.
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Monday, December 17, 2018 Nov
Talygen’s Project Management Tool: A Tested and Proven Web based Project Management System
Thursday, November 29, 2018
5 Reasons Why Organizations Need Talygen’s Knowledge Base System
Thursday, November 15, 2018
How Can Good Leadership Enhance Employee Time Management
Thursday, November 15, 2018 Oct
Talygen’s Unbeatable Project Request Feature for Long Term Relationship With Clients
Tuesday, October 30, 2018
Increase Your Transparency and Accountability with Clients Using Talygen’s Client Portal System
Wednesday, October 10, 2018 Sep
Aug
Jul
Jun
How to Manage Your Employees with Talygen’s Employee Management Software
Friday, June 29, 2018
5 Advantages of Using Talygen’s Job Portal Software
Monday, June 11, 2018 May
Apr
Talygen’s Time Tracker with Screenshots: An Indispensable Asset for Your Organization
Sunday, April 22, 2018
4 Essential Things You Should Consider Before Choosing A Time Tracking Software
Friday, April 13, 2018 Mar
Empower Your Business with Customer Relationship Management Software
Monday, March 26, 2018
Why Your Business Needs To Invest in a Project Management Software?
Sunday, March 18, 2018 Feb
2017
2016
2015
Oct
Sep
Aug
Why Do You Need the Talygen Time Tracker?
Tuesday, August 25, 2015
Five Features that Will Make Managers Love Talygen
Wednesday, August 12, 2015 Jul
Jun
May
Apr
Mar
2014
Dec
CES Series: Talygen to showcase the Future of Business at CES 2015
Tuesday, December 30, 2014
CES Series: 2014 was a blast, so will 2015 Be!
Thursday, December 25, 2014 Oct
Sep
Introduction to Talygen’s offline Time Tracking Application
Tuesday, September 30, 2014
Tips and ideas for successful project management
Wednesday, September 24, 2014
Smarten up your Project Management with Talygen
Tuesday, September 16, 2014
Why should businesses use an invoicing software?
Wednesday, September 10, 2014
Why Worker Productivity Matters and How to Improve it
Thursday, September 04, 2014 Aug
