5 Common Errors You Can Avoid with Billing Software
Wednesday, September 14, 2022 | Billing and Invoicing
While common office applications like Excel can help you create invoices, these tools aren't perfect and leave users vulnerable to common errors.
Integrating an online invoicing software will help you simplify the entire billing process and avoid common invoicing errors.
Here are five common mistakes you can avoid with the help of dedicated invoicing software. Let's take a look:
#1 Lack of Knowledge About Your Client's Customary Pay Cycle
To enjoy the benefit of faster payments from your clients, ensure that the payment system you provide them with is also quick and easy. Consider your client's normal payment process and cycle to accomplish this objective.
For instance, if you have a client who prefers to pay bills on the seventh of every month, chances are your invoices will be created on the seventh of the month, even if you send them invoices weekly. Your clients may decide to pay you weekly to avoid late fees, but that makes things harder for them rather than easier. Therefore, asking your clients about their regular pay cycles is better before creating an agreement with them. In this manner, you can plan to send your recurring invoices to the client right before they pay their bills every month. You will always get your payments on time, and your client won't have to change their schedule to pay you.
#2 Neglecting to Follow-up on Unpaid Bills
How often do you forget about following up on due payments? It can quickly happen when you are working with software that doesn't track the status of your invoices. The good news is that online invoicing software like Talygen can track your bill status and notify you of any late or unpaid bills.
Online billing software also enables you to set up a workflow process that routinely sends payment notifications to your clients when they forget to make a payment. The online billing software will make it much easier for you to receive compensation for your unpaid bills.
As a rule, you can set the notifications to reach the clients as soon as they miss the deadline. If your invoices are "outstanding," you should consider sending emails discussing the precise increments. For example, you may want to send a payment reminder to your clients a week after the payment for an invoice remains unpaid.
#3 Not Selecting the Software That Makes Currency Conversion Easy
If you conduct business worldwide, you probably waste much of your precious time converting currency yourself. Naturally, you will likely make mistakes when you are occupied this way. Companies must employ project invoicing software that accepts payments in every other currency. It will make currency conversion more accessible and help you create error-free invoices for your clients. Below are a few things you should look for in an online invoicing software system:
- Real-time currency conversion rates must be available on one platform
- The ability to convert your currency into various foreign currencies
- The capability to merge your foreign bank accounts
#4 Not Enabling Customers to Make Payments from Credit Cards
When you send bills to your customers using software like Excel, it won't give your clients the option to make payments from their credit cards. Obviously, you can link some payment options to your bill, but when you manually add such information, it is easy to overlook them and forget.
Project billing software like Talygen ensures your client's preferred payment options are available on every invoice you create. After you link your accounts, you can set up the invoice template with a credit card link inserted. As a result, the same payment options will be included on every invoice you create and send.
#5 Delay in Sending the Invoicing
Business owners get too caught up in the everyday work that they forget to send invoices on time. Like many other small-business owners, you probably have your hands complete with many different tasks filling your daily work schedule. However, if you want your customers to make faster payments, you must share invoices with them on time.
A cloud-based project invoicing software like Talygen allows you to send invoices to your clients automatically. Once you enter your client's information in the system, it gives you a choice to create a recurring invoice for that particular client. As a result, you enjoy billing automation according to the invoicing schedule you devise.
Conclusion
Avoiding common invoicing errors can help your business enjoy the benefit of regular payments and a realizable cash flow. If you aren't already using them, you are giving your competitors reasons to win your clients. Therefore, employing project invoicing software that helps you create error-free invoices is only rational.
Furthermore, Talygen is a highly customizable platform with easy-to-use dashboards and reporting system that offers your insight into the business future. For busy entrepreneurs, Talygen is accessible via both web and smartphone. So, it doesn't matter if you are at the home, office, or on a business tour. You can always keep track you're your business expenses.
Talygen's customer services team is available to help you 24/7 and is always willing to enhance the customer experience with their guidance. Learn more about Talygen and try the free demo today.
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Remote Team Monitoring Solution: Top Time Management Tips for Better Productivity in 2021
Monday, April 19, 2021
Remote Team Monitoring Solution: Top 4 Myths vs Facts About Remote Team Working
Friday, April 16, 2021
Why Remote Team Monitoring Tools Are Significantly Important?
Monday, April 12, 2021
Remote Work Monitoring Software- How It Creates Healthy Work Environment?
Friday, April 09, 2021 Mar
How Remote Work Monitoring Software Can Improve Your Business Productivity in 2021
Friday, March 26, 2021
Top 4 Reasons Why Remote Work Monitoring is Important in 2021
Friday, March 19, 2021
5 Tips to Get the Most Out of Your Remote Employees
Friday, March 12, 2021
Overview of Remote Team Monitoring Software
Friday, March 05, 2021 Feb
3 Trends Shaping the Future of Asset Management
Friday, February 26, 2021
4 Must-Have Features in Your Next Employee Time Tracking Software
Monday, February 08, 2021
Recruitment Screening Tool with Applicant Tracking System
Friday, February 05, 2021
Key Considerations to Buy Online Expense Tracker App
Tuesday, February 02, 2021 Jan
2020
Dec
Nov
Learn How CRM Software Empowers Business-Customer Relations
Monday, November 23, 2020
Stay Abreast of Evolving Project Management Trends 2020
Friday, November 20, 2020
Resource Planning Charts: Everything You Need to Know for Perfect Resource Management
Friday, November 06, 2020
Top 5 Must Have Features in Issue Tracking Software
Friday, November 06, 2020 Oct
Appointment Management System: Top 5 Benefits for Small Businesses
Friday, October 30, 2020
Unified Communication Software: The Complete Guide
Tuesday, October 27, 2020
Asset Management: 5 Key Stages of Asset Lifecycle Management
Thursday, October 22, 2020
Discover the Misconceptions About Automated Auditing & Approval System
Tuesday, October 20, 2020
Online Shared Storage: The Benefits of Cloud Storage in 2020
Thursday, October 15, 2020
Must-Have Benefits of Event Tech Solutions
Tuesday, October 13, 2020
Field Service Management Software: Increase Productivity of Your Field Service Employees
Thursday, October 08, 2020
5 major Challenges of Performance Review & Appraisals in Organizations
Tuesday, October 06, 2020
Recruitment in the Digital Age: 3 Modern Trends Recruiters Should Know
Thursday, October 01, 2020 Sep
Must-Have Features in Online Expense Tracking App
Tuesday, September 29, 2020
Online Time Tracker: Top 3 Online Time Tracking FAQ’s Answered
Friday, September 25, 2020
Reasons Why Businesses Opt Employee Management Software
Wednesday, September 23, 2020
Resource Scheduling Solutions and Planning: Worth the Efforts?
Thursday, September 17, 2020
5 Reasons to Invest in Online Invoicing Software
Tuesday, September 15, 2020
Automatic Screenshot Tracker: The New Normal Post COVID-19
Thursday, September 10, 2020
What is Customer Relationship Management? The Ultimate Guide
Tuesday, September 08, 2020
Project Management System: 5 Major Phases of Project Management
Thursday, September 03, 2020
Expense Approval: Top 4 Benefits of Expense Approval Software for Small Businesses
Thursday, September 03, 2020
Know All About Gantt Chart Software and Benefit Your Business
Tuesday, September 01, 2020 Aug
Cloud Based Storage: How Much Space Do You Need?
Monday, August 31, 2020
Benefits of Using Event Management Software for Virtual Events
Monday, August 31, 2020
Issue Tracking Software - 4 Must Have Features 2023
Thursday, August 27, 2020
Manual vs Automated Appointment Scheduling System
Tuesday, August 25, 2020
Remote Employee Management: The Do’s and Don’ts in 2020
Monday, August 24, 2020
Real Time Client Communication: 4 Effective Strategies
Friday, August 21, 2020
Top 5 Modern Methods Used for Asset Tracking
Tuesday, August 18, 2020
Field Service Management: Top 3 Future-Proof FSM Software
Wednesday, August 05, 2020
Online Time Tracking For Remote Working Post COVID-19
Tuesday, August 04, 2020 Jul
5 Good Reasons to Implement Performance Review Software
Friday, July 31, 2020
8 Things to Consider When Choosing an Online Recruitment Software
Friday, July 31, 2020
Expense Tracking App: Top 4 Expense Tracking Apps for Entrepreneurs
Monday, July 27, 2020
Online Time Tracker: 8 Instant Benefits for Businesses
Tuesday, July 21, 2020
Resource Scheduling Solution: 3 Most Common Resource Scheduling Mistakes
Thursday, July 16, 2020
8 Tips To Enhance Employees Productivity
Wednesday, July 15, 2020
3 Unique Benefits of Advanced Screenshot Tool for Small Businesses
Thursday, July 09, 2020
5 Best Billing & Invoicing Tools for Startups
Tuesday, July 07, 2020 Jun
Customer Relationship Management Software: 4 Reasons Your Company Needs a CRM
Tuesday, June 30, 2020
Top Five Project Management Problems Derailing Progress
Sunday, June 28, 2020 May
Avoid these Top 4 Mistakes While Choosing an Employee Monitoring Software
Friday, May 15, 2020
Employee Monitoring Software – Some Key Features
Wednesday, May 13, 2020
Top 6 Ways to Boost Remote Team’s Performance with an Employee Monitoring Software
Thursday, May 07, 2020 Apr
Mar
2019
Oct
Does A Company Need An Effective Performance Management System?
Tuesday, October 15, 2019
Advanced Time Tracking Software for Increased Productivity
Tuesday, October 15, 2019
Explore Wonderful Benefits With Advanced Talygen Application
Monday, October 07, 2019
Does A Company Need An Effective Performance Management System?
Monday, October 07, 2019 Sep
Know The Most Effective Way To Manage Business Projects Successfully
Friday, September 27, 2019
An Ultimate Guide To Project Invoicing Software
Monday, September 16, 2019 Aug
Smart Tips To Get More Productivity With Your Project Management
Tuesday, August 27, 2019
A Closer Look At Project Management Tracker
Monday, August 19, 2019 Jun
Create Systematic Arrangement with Personalized Project Management Dashboard
Tuesday, June 18, 2019
What Features Make Time Tracking Tool More Effective
Monday, June 10, 2019 May
Best Way To Enhance Project Productivity Beyond Expectations
Friday, May 31, 2019
Enhance Business Productivity With Advanced Project Management Dashboard
Friday, May 24, 2019
Choose Efficient Online Performance Management Software
Tuesday, May 21, 2019
A Quintessential Guide To Project Invoicing Software
Tuesday, May 14, 2019 Apr
Strategic Reporting Software To Improve Business Productivity
Monday, April 29, 2019
Benefits of Effective Project Management Software
Sunday, April 14, 2019 Mar
Feb
Improve Business Productivity with Talygen’s recruitment Software
Thursday, February 28, 2019
New Features and Key Updates of Talygen’s Customer Relationship System
Monday, February 18, 2019 Jan
Client Portal System: Time And Expense Approval By Clients For Smooth Evaluation
Tuesday, January 22, 2019
Talygen’s Message Board Module: The Best Real Time Client Communication Platform For Businesses
Wednesday, January 16, 2019
Talygen’s Resource Scheduling Solution: The Best Tool to Manage Your Resources
Friday, January 04, 2019 2018
Dec
5 Reasons Why You Need An Expense Tracking Application for Your Business Organization
Wednesday, December 26, 2018
How To Improve Your Sales By Applying CRM Automation
Monday, December 17, 2018 Nov
Talygen’s Project Management Tool: A Tested and Proven Web based Project Management System
Thursday, November 29, 2018
5 Reasons Why Organizations Need Talygen’s Knowledge Base System
Thursday, November 15, 2018
How Can Good Leadership Enhance Employee Time Management
Thursday, November 15, 2018 Oct
Talygen’s Unbeatable Project Request Feature for Long Term Relationship With Clients
Tuesday, October 30, 2018
Increase Your Transparency and Accountability with Clients Using Talygen’s Client Portal System
Wednesday, October 10, 2018 Sep
Aug
Jul
Jun
How to Manage Your Employees with Talygen’s Employee Management Software
Friday, June 29, 2018
5 Advantages of Using Talygen’s Job Portal Software
Monday, June 11, 2018 May
Apr
Talygen’s Time Tracker with Screenshots: An Indispensable Asset for Your Organization
Sunday, April 22, 2018
4 Essential Things You Should Consider Before Choosing A Time Tracking Software
Friday, April 13, 2018 Mar
Empower Your Business with Customer Relationship Management Software
Monday, March 26, 2018
Why Your Business Needs To Invest in a Project Management Software?
Sunday, March 18, 2018 Feb
2017
2016
2015
Oct
Sep
Aug
Why Do You Need the Talygen Time Tracker?
Tuesday, August 25, 2015
Five Features that Will Make Managers Love Talygen
Wednesday, August 12, 2015 Jul
Jun
May
Apr
Mar
2014
Dec
CES Series: Talygen to showcase the Future of Business at CES 2015
Tuesday, December 30, 2014
CES Series: 2014 was a blast, so will 2015 Be!
Thursday, December 25, 2014 Oct
Sep
Introduction to Talygen’s offline Time Tracking Application
Tuesday, September 30, 2014
Tips and ideas for successful project management
Wednesday, September 24, 2014
Smarten up your Project Management with Talygen
Tuesday, September 16, 2014
Why should businesses use an invoicing software?
Wednesday, September 10, 2014
Why Worker Productivity Matters and How to Improve it
Thursday, September 04, 2014 Aug
